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The purchase of Equipment and Supplies is initiated by the Principal Investigator according to the procedures outlined by the Procurement and Payment staff of Financial Affairs. General rules to keep in mind:
- Supplies must be utilized for the implementation of the grant project.
- Equipment must be included in original budget or proposal. Contact OSPR if not.
- Non-travel related items up to $500 may be purchased using the grant-assigned ProCard.
- Any procurement where the total purchase price (not unit price) exceeds $500 must have a purchase order created in e-Procurement before the items are obtained. Information on how to use e-Procurement is available here.
- E-Way / Corporate Express is the most efficient method to purchase non-specialized supply items.
If supplies less than $500 were purchased with a staff member's own funds, reimbursement can be obtained through the submission of an Employee Reimbursement Form available on the Financial Affairs Web Site. On this form, please include the full project/grant chartfield available from your Notice of Grant Award, and an original receipt(s) for the items purchased. The form and documentation should be sent directly to Procurement and Payment for processing. It does not need to be sent to OSPR for authorization.
| Please have your CHARTFIELDS when initiating a procurement with e-Procurement, ProCard, or Corporate Express. |
For more information on the process of procurement, please refer to Budget Manager II training provided by the DePaul Office of Financial Affairs.
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