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Grant Funded CompensationDot
 
Merit Salary Increases

Grant-funded annual salary increases are often built into project budgets. For multi-year grants, such escalations are normally calculated to begin at the start of the University Fiscal Year (July 1) regardless of the grant’s funding cycle.

In most cases, this means salary increases for full-time staff will occur during the University’s annual Salary Planning process in April. The procedure for entering merit salary increases for grant funded individual varies on the condition:

SALARY IS PARTIALLY GRANT FUNDED SALARY IS ENTIRELY GRANT FUNDED
  1. Applies to an individual whose salary is funded only in part by a grant, the remainder by an operational account.

  2. The individual will be included in departmental salary planning worksheet issued every April by the Office of the Provost.

  3. Increases, calculated per Human Resources Policy, are applied to the entire salary, including that portion paid from external grants.
  1. Applies to an individual whose salary is completely funded by an externally funded account.

  2. The individual will be included in Grant-Funded salary planning worksheet issued by OSPR in April to the College-Level budget manager.

  3. In collaboration with the principal investigator or dean, the budget manager will provide OSPR with the percentage of merit increase for each individual and the date it is to take effect.

  4. The level of increase shall be based on the finding of an annual appraisal, which should be completed by the staff member’s supervisor and on file with Human Resources.

Merit salary increases can also be processed outside the annual salary planning procedure.
  • For full-time staff, Principal Investigators should contact the Compensation Office at Human Resources to initiate a Workforce Modification Request Form (WMRF).

  • For part-time staff, Principal investigators shall complete a Personnel Action Form with the salary change indicated and forward to OSPR for review and forwarding to HR.

  • For students, Principal investigators shall complete a Student Employment Action Form with the salary change indicated and forward to OSPR for review and forwarding to the Career Center.
 


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