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Financial Aid

When an externally funded grant budget includes an amount for tuition reimbursement, this is reflected in the category 410G: Financial Aid.

The following procedure must be completed by the Principal Investigator so that tuition reimbursement is correctly assigned to a restricted grant:

  1. Confirm that a budget category exists for Financial Aid within the grant.

  2. Call the Controller's Office (2-8323) and request an ITEM TYPE for the grant. Be ready to provide all grant chartfield information.

  3. When the item type has been created, the Controller's Office will notify the Principal Investigator.

  4. Download the Award Authorization form. The P.I. should use one form for each grant. The form can include multiple recipients.

  5. The P.I. fills out the Award Authorization form. Especially important to complete is the PS GL Coding section.
    • "ACCOUNT" is always 414300
    • "ITEM TYPE" is the number the P.I. received from Financial Affairs
    • Enter the NAME and AMOUNT to be received by quarter for each student receiving tuition reimbursement under the grant.

  6. The P.I. submits the Award Authorization form to the Financial Aid Office at the Loop Campus: DPC 9000.



AFTER THE AWARD AUTHORIZATION HAS BEEN SUBMITTED:

The Principal Investigator should review the Mobius Reports regularly to ensure that tuition payments are indeed being deducted from the grant account. If an academic quarter passes without the appearance of such an anticipated expense, the Principal Investigator should notify the Office of Financial Aid or OSPR as soon as possible. 		 


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