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A Principal Investigator may need to move a non-salary expense, which has already been posted, into or out of a grant account. Justifications for this type of transaction include:
- An error in coding the proper chartfield
- An expense that was later found out to be unallowable by the sponsor
- Expenses incurred before a grant was received (allowed only when either the grant term on the document is retroactive OR when pre-award costs are acceptable)
| To Request an Expense Reallocation: Paper Process |
- Print out the page on the Mobius report where the expense is currently shown. This is either in the report tab labeled "GL" or "AP".
- Highlight the expense that is to be reallocated.
- Prepare a brief memo identifying the chartfield of the account into which the expense is to move. Indicate whether the move is to be a total or partial reallocation and the reason for the reassignment.
- Send the memo and the highlighted report page to the Manager of Restricted Accounts in the Office of Financial Affairs.
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| To Request an Expense Reallocation: Electronic Process |
- View the page on a Mobius report where the expense is currently shown. This is either in the report tab labeled "GL" or "AP".
- Highlight by the "Fill Color" function on Excel the expense(s) that are to be reallocated.
- Prepare a brief e-mail identifying the chartfield of the account into which the expense is to move. Indicate whether the move is to be a total or partial reallocation and the reason for the reassignment.
- Attach the Mobius report to the e-mail as an Excel attachment.
- Send the e-mail and the highlighted Excel worksheet to vwashin2@depaul.edu.
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Note: Expense reallocations can only be processed within the fiscal year that the original expense was posted.
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